Features

THE ZINBOX EMAIL NINJA BOOKLET / STEP BY STEP GUIDE TO ZINBOX You will see how efficient and enjoyable emailing can be once
you mastered Zinbox. To make it easier for you, we prepared this booklet,
full of small surprises and quick hints.

LOGIN

When you log into Zinbox - and you haven’t set it to stay logged in continuously - the system will ask you to be able to access your mails in offline mode, too. This is only important so that we can keep on syncing your incoming emails with Gmail after you switched your computer off. This way, you can log in way faster the next time you return.
Login to zinbox

INBOX main view

You generally arrive here when opening Zinbox or you can reach it by clicking on the Mail icon on the left sidebar. Mails are shown in form of small cards. Personalised icons of the senders make it look like your social sticker album. It’s all neatly arranged in a reverse chronological order, so you can focus on the up-to-date stuff first.
Zinbox card view
Layout // Mails are shown in form of small cards, including a small teaser from the content. A small green sheet-like icon will also appear on them if there is any attachment included. If you move the cursor to the right edge of a little card, you’ll see a green panel. You can do the following things: Mark as unread, Delete (trash can), Mark as spam.

Folders (e.g Primary, Social etc.) // We arranged the mails into handy folders just like Gmail. Some of the default settings: Primary (important, personal mails, people you have been corresponding before) / Social (social media notifications etc.) / Other (everything else and those people you have never contacted before) / Sent mail / Drafts

Default folder // If you leave your inbox inside a certain ‘folder’ when exiting Zinbox, you will arrive to the same folder when you log on the next time.
New folders // You can create new folders with the help of the ‘+’ sign. You can use up to 8 folders at the same time.

Smart folder structure // If you drag and drop a mail to one of the folders, emails from the same sender will land in that folder in the future.

Inbox button drop down menu // If you click on the green Inbox button, you’ll see a drop down menu with the main email blocks and folders imported from your current Gmail settings.

Converting mails into Tasks // You can mark your mails as ‘tasks’ with the help of the little ‘tick mark’ on the email ‘cards’. This way, you know you have some ‘to do’ connected to it. Mails marked like this will also get copied into the Task menu, in the To Do column, arranged in a simple kanban structure.
Timeline // Your mails are neatly grouped according to day received (or, later, in a weekly or monthly structure). Just scroll down to view your former emails.

New emails // The amount of new (unread) messages are indicated with a small number next to the Mail icon on the left sidebar and also on the folder labels. Hint: if you click on the number next to the Mail icon, you will only see these unread mails in the list. It’ll make it easier for you overview the clutter!

TASK view

You can mark any email as a task with a small tick mark. Or, you can do the same way while reading the mail, in the upper right corner. This way, you will know you have some ‘to do’ connected to it. By clicking on the Task icon on the left sidebar, mails marked like this will also get copied into the Task menu, arranged in a simple kanban structure.
Zinbox task view
Task main view // Mails marked as tasks are copied into the Task view. Here, you can find a simple kanban structure with To Do, Doing and Ready columns. Everything lands in the To Do column first, then you can drag and drop them into other columns as you make progress.
Converting mails into Tasks // You can mark your mails as ‘tasks’ with the help of the little ‘tick mark’ on the email ‘cards’. This way, you know you have some ‘to do’ connected to it. Mails marked like this will also get copied into the Task menu, in the To Do column, arranged in a simple kanban structure.
Task progress shown within mails // Once you opened an email, you can check in the upper corner whether it was already marked as Task and in that case, what progress you’ve made so far. You may also mark the mail as Task now or edit your progress with the help of the small slide bar that appears there.
Zinbox task switch

DATA view

By clicking on the Data icon on the left sidebar you can see all the attached files and data connected to your emails, on one single page. They are arranged by the day you received them, so you’ll have a better overview.
Zinbox data view
Data main view // You can see all the attached files and data connected to your emails on one single page. Images appear as thumbnails. Files are marked with colour code and icons according to their type. All these are sorted by the day you received them, so you’ll have a much better overview.

File structure // You can sort and filter files or data according to their type. You may choose to view images, links or documents only if you wish.
Filtering by person // If you want to look for a file you received from a certain sender, you can use the ‘search by person’ field close to the folder labels in the upper right area.

Opening or downloading files // To open a file or link, click on the small ‘data cards’. After this, it will either get opened (e.g. links, images) or downloaded (e.g. some documents), according to the data type. You can access further options using the small icon in the lower right corner of the cards: e.g. Download, Share etc.
Attachments in mails // The ‘mail cards’ in the inbox view include a small green sheet-like icon whenever it includes some kind of attachment. Apart from this, once you open a mail, you’ll see a notification saying you have an attachment. On the right sidebar, you can also see the type and the name at one glance. Just click on it!

PEOPLE view

By clicking on the People icon, you will see all your contacts as small cards. We arranged your contacts based on their ‘status’. The VIP folder contains those people that you have been exchanging mails lately and/or the most often. You may also look for anyone with the search bar. If you click on a card, you will reach a detailed fact sheet about the certain contact, including your personal mailing history with some teaser, related tasks and documents. No more guesswork needed.
Zinbox people view
People main view // On the People default page, you’ll see your contacts that you have been corresponding with. If you click on someone, you’ll reach your personal history.

Folders // We’ve arranged your contacts based on their ‘status’. The VIP folder contains those people that you have been exchanging mails lately and/or the most often.

Search by name // You can search for contacts by name. Just type it into the search bar in the upper right area.
People ‘fact sheets’ // If you click on a small contact card, you will see a detailed fact sheet about the certain person, including your personal mailing history with some teaser content. You can open any former mail by clicking on the small ‘+’ icons next to them or select ‘open mail’. On the right side, you’ll see the contact’s personal data and any of your to do-s, tasks connected to them (Task icon). You can also see the attachments you received from them before (Data icon).
Zinbox people view

READING MAILS

Click on any mail to open it. You will see all the details of the opened mail. Window left side contains the email subject, body, action buttons and all conversions in the thread. Right side has task manager buttons and indicator. All attachments and meta data. And details about the sender.
Zinbox reader view
Actions // Below the subject line of an email you’ve opened, you’ll find some important buttons: Reply, Forward, More info about the sender, Trash can (delete) and some other actions.

Quick reply // There is a green ‘Reply’ button in the header of the email, on the right side. This allows you to reply to the sender faster and more conveniently. The box to write your reply will stay in one place while you can scroll down in the original email text to check out important parts. You can also access the full editor box if you hit the Go to editor button next to the Reply button.

Data in mails // You find all the attachments included in the certain mail, collected on the right sidebar. If you click on any file name, it will open or start a download.
Conversation // Below the ‘body’ of your current email, you see the former emails - arranged in a handy list, with some teaser content. With the help of the ‘+’ icon or the Open Mail button, you can look inside these emails.

Task // There is a small Task button on the right-side white bar. If you click on it, you can ‘mark’ your mail as a task, indicating it as something you have to deal with later. You can track and edit your progress with the help of the slide bar.

Person // On the right sidebar, below the Task part, you’ll see the main facts about the sender. If you click on the person, you will reach a more detailed ‘fact sheet’ of this contact including your mailing history.
Zinbox reader view

COMPOSE view

If you want to start writing a new mail, click on the big ‘+’ sign in the upper left corner. Obviously, you may also reply to an existing mail.
Zinbox compose
Recipients // You can add your recipients using the ‘To’ row of the Compose field. With the help of the ‘+’ sign you can also access the ‘cc’ and ‘bcc’ options. Once you started typing a name or address, we’ll give some suggestions based on your habits on the right side. Just click on any chosen contact.

Formatting // When you are writing a mail, you just have to select a certain part of the text. A small hoovering control panel will magically appear. You can change the format of the selected part to bold, italic, underlined or you can include an active weblink.
The body of the mail // If you copy a text from an external source, it will lose its original format. This way, you don’t have to spend too much time with uniting the styles manually.

Signature // You can set a standard personal signature in Settings. This will automatically be attached to all your mails. If you don’t want to use it for a certain email, you can eliminate it from that mail using the small ‘X’ icon.
Attachments // You can add attachments one by one, with the Attach Files button on the right sidebar. You may also use the blank square-like area to drag and drop files there. Or, you can use your Dropbox - just to make it even easier for you. You can send 25 MB in one mail, just like in Gmail.

SETTINGS view

You can access it by clicking on the small cogwheel in the upper right corner or by clicking on your avatar also known as your small personal icon.
Zinbox settings
Name // It includes your name as imported from Gmail. You may change it with the help of the Editing icon (which looks like a pencil or magic wand, depending on your fantasy).

Statistics // To make the hearts of our dorky emailers race, we included stats about your personal activity. You can see how many mails you have in Zinbox (or, you can also take it as how far you are from reaching Inbox Zero…). Also, how many minutes you have spent here and how many attachments / data you have received.
Facebook and Linkedin Sync // You can sync Facebook and Linkedin with Zinbox to import more data about your contacts and update the photo avatars of your contacts (so that it’s something personal instead of default graphic icons). We advise you to do this regularly so that your new contacts also get their avatars. (Yey!) We do not send push notifications to your contacts on these sites or do anything fishy like that.
Signature // You can edit your signature by clicking on the appropriate box in Settings. We include this in all your outgoing mails (in case you didn’t delete it manually from a certain mail). If you select a certain text when editing it, you reach a hoovering panel so that you can change the style to bold, italic, underlined or include an active weblink.

Delete account // The Delete Account option is in the lower right corner of the Settings panel. (However, we do hope you won’t feel the need for it. Ever.:) In this case, we delete all your data and synced mails from our system. Of course your mails won’t go lost as we kept on syncing them back and forth with Gmail at all times anyway.

HEADER

The area around your avatar also known as your personal icon.
Zinbox settings
Avatar // Your personal photo or icon. This is imported from your Google account or Gravatar. Or, in case these sources are not available, they are imported from Facebook or Linkedin once you already synced them.

Signing out of Zinbox // If you don’t want to stay logged in, just click on your avatar and you will see the Sign out option.
Bug / Suggestion box // There is a ‘speech bubble’ icon close to your avatar. This way, you can reach our Bug Report / Suggestion platform. For us, your comments and reported bugs are super-valuable to help us keep improving. So thanks a lot for sharing them with us.

Google services // The small mosaics-like icon opens a panel with the classic Google services connected to your account. (E.g. Calendar, Drive, Back to Gmail etc.)
Search bar // Pretty straightforward - you can search within mails.

After all this, there is only one thing left to say: Have a nice mail!
If you have any questions or comments, please write to
hq@zinbox.it

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Zinbox is a webmail and
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We are in a Beta phase.

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